Risk Assessment - Healys LLP

Risk Assessment – Healys LLP

Who might be harmed	Essential Controls	Additional Controls	Action by	Completed by	Date completed
Employees Visitors Cleaners Contractors Vulnerable groups – Elderly or pregnant employees & those with existing underlying health conditions Anyone else who comes into contact with us in relation to our business	Hand Washing Hand washing facilities with soap and water in place. Stringent hand washing. Drying hands with disposable paper towels. Staff encouraged to protect their skin Gel sanitisers & wipes available throughout the offices & in any area where washing facilities not readily available	Employees to be reminded to wash their hands/the importance of proper drying with disposable towels. Also reminded to catch coughs and sneezes in tissues – Follow ‘Catch it, Bin it and Kill it’ and to avoid touching face, eyes, nose or mouth with unclean hands. Tissues, hand sanitisers & antiseptic wipes to be available throughout the buildings. Encourage employees to report any problems with skin. https://www.hse.gov.uk/skin/professional/health-surveillance.htm https://www.gov.uk/government/publications/guidance-to-employers-and-businesses-about-covid-19	HR, Management team, HODs and managers	Ongoing	Ongoing
	Office Cleaning Frequently cleaning and disinfecting objects and surfaces that are touched regularly particularly in areas of high use such as door handles, light switches, reception area using appropriate cleaning products and methods.	Regular checks will be carried out by the Office Manager & line managers to ensure that the necessary procedures are being followed. Employees to be reminded to wipe down shared office equipment after use. Wipes provided on site.	Office Manager, HR, Management Team	Ongoing	Regular daily cleaning of both offices
	Reception & Meeting Rooms/Meetings HR to be notified when any non-employee visitor(s) are due to access the office building so that they can ensure tight protocols are met. Receptionists to ensure all visitors complete our Covid Visitor Form (copies held on reception). Receptionists to check the temperature of all visitors and ensure meeting rooms are set up to comply with our Covid regulations. Conference rooms to be identified/cleaned to full standard after in-house meetings.		Reception/HR/Office Manager	Ongoing	Ongoing
	Social Distancing Social Distancing -Reducing the number of people in any work area to comply with the 2-metre (6.5 foot) gap recommended by the Public Health Agency https://www.publichealth.hscni.net/news/covid-19-coronavirus https://www.gov.uk/government/publications/covid-19-guidance-on-social-distancing-and-for-vulnerable-people Taking steps to review work schedules including continuing working from home for those who can easily do so, changing start & finish times/shift patterns, etc. to reduce number of people on site at any time. Relocating people to other areas of work/tasks. Redesigning processes to ensure social distancing. Conference calls/Zoom meetings instead of face to face meetings. Public transport – assessing potential risk of using public transport & alternative ways to access the workplace, i.e. by car, bicycle or on foot. Ensuring sufficient rest breaks.	Employees to be reminded regularly about the continued importance of social distancing in the workplace. Frequent management checks to ensure this is followed. Social distancing in kitchen areas and smoking areas. No group smoking or groups in kitchens – one person at a time. Only one person at any time in public areas – kitchens, loos, lifts etc. Receptionists to monitor visitors etc., take temperatures & ensure appropriate social distancing during on site client meetings & other visitor events.	HR, Office Manager, Management team, HODs, line managers, receptionists	Ongoing	Ongoing
	Masks & Gloves Where Risk Assessment identifies wearing of face coverings and/or gloves as a requirement of the job, supply to be provided on site. Instructions on how to remove gloves carefully to reduce contamination and dispose of them safely.	Employees to be reminded that wearing gloves is not a substitute for effective hand washing. Masks/face coverings continue be worn in all office spaces except at personal workstations (removed at workstations only by personal choice).	HR, Office Manager, Management team, HODs, line managers, receptionists	Ongoing	Ongoing
	Mental Health HR & Management to promote mental health & wellbeing awareness during the Coronavirus outbreak and to offer whatever support is needed. Reference - https://www.mind.org.uk/information-support/coronavirus-and-your-wellbeing/ www.hseni.gov.uk/stress	Communicating mental health-related guidance & information to all employees and ‘open door’ approach for anyone needing support. Good internal communication across a range of options (phone, video etc.) with HODs/managers keeping in regular contact with their teams, to offer reassurance & support in this fast changing situation. HR & managers to offer support to anyone directly affected by Coronavirus or with an affected family member.	HR, HODs and line managers	Ongoing	Ongoing
	Couriers/Delivery & Transport Procedures in place for couriers to ensure adequate system in place. Reference- https://www.hse.gov.uk/news/drivers-transport-delivery-coronavirus.htm Employees told not to share cars or taxis, where suitable distancing cannot be achieved.	Communicate with companies we deliver to/from to ensure appropriate social distancing & hygiene guidelines are in place & followed.	Office Management	Ongoing	Ongoing
	Personal Responsibility	It is essential that partners & employees take personal responsibility for protecting their own health & that of their colleagues. Anyone feeling ill in any way, or exhibiting Covid-related symptoms, however slight, must not attempt to access the office and must inform HR immediately - and stay at home. Everyone must take personal responsibility for testing etc. and isolating if necessary. A common-sense, low risk approach should be taken at all times, for the good of all.	All Partners & employees/consultants/locums/temporary staff.	Ongoing	Ongoing